DocSpark Solutions has now rebranded as Acclime Philippines. Read the press release.

Outsourced payroll
in the Philippines.

Trust our experienced and skilled staff to help take care of the payroll system for your Philippines company. We will manage your payroll process, ensure that you comply with the regulations and handle these time-consuming tasks.

Outsourced payroll service in Singapore

Leave your payroll to
our in-country experts.

Simplify amd your payroll by leveraging the benefits of working with the in-country payroll experts. Through our online-managed outsourced payroll services, you will get:

Integrated tax compliance

Besides calculating and processing payroll, we can also confidently file compliance reports on your behalf.

Robust reporting

Detailed reporting that allows you to keep in control of your HR management and costs.

Online management portal OPTIONAL

Manage and view your payroll through a self-service platform; no spreadsheets or documents to mail.

Complete payroll services

Flexible and scalable payroll outsourcing solutions.

Our payroll services cover all the elements of the payroll process and can be customised to meet your company’s need.

  • Payroll

    A. Initial payroll setup

    We will import your employee data and set up the payroll system to meet your needs, regardless of what compensation and benefits policy your company has.

    What is included?

    One-off

    B. Monthly payroll services*

    We will notify you to confirm essential employee details, such as salary, leaves and more. We will then take care of your payroll calculations, statutory contributions, filings, salary payments and other paperwork for you. All you need to do for us is to review and approve the documents. Detailed reports such as payslips and other documents will be available online on the service platform.

    What is included?

    Monthly

    C. Helpdesk

    We will provide virtual help desk support to answer employee queries about their payroll. These are channelled through the authorised person in your company.

    Monthly

    D. Year-end services

    We will prepare and submit all necessary year-end returns, filings and tax forms for each employee.

    What is included?

    Anually

  • Client self-service portal

    Like our other services, our outsourced payroll service is also managed online through our platform, which makes it more convenient for you. There will be no spreadsheets, documents, emails or phone calls required. You can access the payroll online at any time through ESS and MSS and manage:

    • Employee data
    • Employee attendance
    • Requesting and managing leave
    • Claiming expenses and more

    Monthly

Request a quote

Intial payroll setup.

  • Setting up cloud-based payroll management systems
  • Initial setup in the payroll software
  • Collection and input the employees’ data:
    • Time-based, commission, or discretionary payment calculation and set up
    • Setting up benefits and allowances (health, phone, travel, and more)
  • Setting up employee online expense reimbursement portal
  • Upload payroll history of employees
  • Define and agree with the company regarding the information and document flow
  • Registration of new employer with social security and other funds

Monthly payroll services.

  • Set up new joiners in the database (only payroll-related fields will be captured)
  • Calculation of gross salary, salary deductions, allowances, net salary and others as required
  • Running payroll for management approval
  • Setting up payroll payment at bank for management authorisation
  • Calculating and presenting final salaries
  • Generate one standard set of payroll reports (PDF format):
    • Payroll summary
    • Basic pay reconciliation
    • Allowance and deduction reconciliations
    • Generate bank listing
    • Generate cheque, cash or on-hold listings (if required)
    • Fund contribution reports
  • Distributing payment to employees’
  • Generating e-Payslips
  • Computation, filing and payment of CPF and other statutory deductions to the respective authorities including payment of respective contributions
  • Attending to any employee queries
  • Processing expense claims that can be submitted and approved through the payroll system
  • Administering the leave system, both applications and approvals for leave
  • Calculating and NS makeup pay claims required
  • Entry of payroll information in the accounting system

Year-end services.

  • Preparing employer tax filings
  • Preparation and submission of tax forms for the employees and employer, if required
  • Process and record annual leave, commissions & bonuses to staff

*Our monthly regular processing fees follow a tiered structure, where the average fees per employee will decrease as the total number of employees increase. The total monthly processing fees will be the sum of the costs for each tier. Your actual monthly fees will then vary based on the fluctuations in your headcount.

An irregular processing fee will be applied as required for any employee payment processing, which does not coincide with monthly regular payroll processing (off-cycle processing), eg religious festivities bonus, performance bonus pay-outs, incentives, etc.

Payroll implementation process

Simple steps to implement your payroll.

1. Initial assessment

First, we will identify your payroll needs, select suitable services and prepare the initiation of the selected services. We will also evaluate ways to improve the overall payroll process.

2. Service blueprint

Once the services are chosen, we will produce a payroll blueprint document which sets out the aspects of the payroll administration, such as initial data migration, ongoing processing, calculation details, reporting requirements and employee services and payroll calendar. This blueprint will act as a guideline for both parties.

3. Testing phase

During the testing phase, we will customise the payroll system to satisfy your needs, set up the system, transfer the employee data and integrate transaction data.

4. Parallel run & evaluation

Next, we will analyse the results with the previous payroll calculations. We then will evaluate the calculation differences and switch to our payroll system for the agreed contractual time.

5. Production

Finally, your payroll system will be set up and ready to launch.

Ongoing customer support from people who care about your team.

Engage with our services for professional payroll and tax support. Despite your company running without a hitch, we will always notify you when there are regulatory changes that could possibly impact your company.

Request a quote
Acclime benefits

Why outsource your payroll
to Acclime?

Reduced operating costs

Save expenses with our cost-effective payroll technology. There is no need to worry about any hidden costs as our fees are transparent and predictable. We can also decrease your spendings by combining it with other services such as HR, accounting and taxation.

Complete payroll solution

Our services will provide you with everything you will need to pay your staff accurately and on schedule, from calculating payroll and benefits through tax computation to payments, robust reporting and statutory compliance filings. Everything is customed to meet your company size and needs.

Effective communication & reporting

Make your work hassle-free and be in the loop of your payroll process with our effective payroll services, consistent reporting and communication through a single point of contact.

FAQ

Common questions & answers.

Ready to get started?

Manage your team’s payroll with complete payroll solution tailored to your specific requirements.

Not sure where to begin?

Get a free 30-minute consultation on starting and operating your company
in the Philippines.

Marla Aquino Batallones, Operations Director

Get in touch with us

+632 750 488 68

We are open: Monday – Friday
9 am – 5 pm (UTC+8)

Email us

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